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How to Import or Export Outlook Signatures

How to Import or Export Outlook Signatures


Outlook does not have a feature that allows a user to import and export signatures, but there is a workaround. When used, you can move your signatures to a different computer no matter if it contains logos, images, and hyperlinks.

How to Import or Export Outlook Signatures

Users who are planning to switch over to a new computer at work or at home may feel that they need to configure Outlook all over again, which includes adding new signatures. This can be quite tiresome, so is there a way to make things easier? Yes, there is.

How to export Outlook signatures

Signatures Folder Outlook

When it comes down to exporting signatures from Microsoft Outlook, you must first open File Explorer.

From there, go to the File Explorer address bar and type the following:


Hit the Enter key, and right away, the Signatures folder will open, showing off all the signature files inside.

From within the folder, please copy all signatures or just the ones you need.

After that, right-click on your desktop and select New > Folder. Give the folder a name, then hit Enter.

Open the folder and paste the contents you’ve copied inside it.

That’s it.

The signatures have been exported to a different location for use later.

READ: How to export or import Blocked and Safe Senders list in Outlook

How to import Outlook signatures

Outlook Signature List

After exporting the signature files, the plan now is to import them over to the new computer.

Begin the process by transferring the exported files and folder to a USB stick.

Insert the USB stick into the new computer, then move the folder with the signatures to a preferred location.

From within the new computer, open File Explorer, then copy and paste the following into the address bar.


Copy the signatures from the exported folder and paste them into the Signatures folder designed for Outlook.

Next, open the Outlook application and go to the message window.

From there, click on Insert, then select Signature from the Ribbon.

Finally, select the signature you wish to use from the drop-down menu to have it added to your email.

READHow to pin Emails in Outlook

Where are Outlook Signatures saved?

You are able to find the files that make up your signatures for Outlook at <username>\AppData\Roaming\Microsoft\Signatures in Windows 10 and Windows 11 devices. If you’re using an older version of Windows, then the files are located at drive:\Documents and Settings\user\Application Data\Microsoft\Signatures.

How do I transfer my Outlook contacts to a new computer?

  • Select File, then navigate to Open & Export > Import/Export.
  • The next step is to select Export to a file, then go to Next.
  • Choose Comma Separated Values, then Next.
  • Now, under the email account you wish to export contact from, click on Contacts.
  • Select the Browse option, then navigate to the area you want to save your contacts.
  • Type the file name, then hit the OK button > Finish, and that’s it.

Read nextHow to Export or Import Rules in Outlook.

How to Import or Export Outlook Signatures


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