Home WINDOWS HOW-TO How to schedule a Microsoft Teams Live Event

How to schedule a Microsoft Teams Live Event

How to schedule a Microsoft Teams Live Event


Microsoft Teams is the app that has changed the way we work together. However, apps like Teams have helped professionals around the world work together. Microsoft Teams has several features that help users meet people virtually and share knowledge. One such feature is Microsoft Teams Live Event. Read on to learn how to schedule a Microsoft Teams Live Event.

Live broadcasts in Microsoft Teams

Live Events is an extension of the Meet (or meetings) feature in Teams. It allows you to create events for a large online audience with more control over video, audience interaction and reporting.

How do live broadcasts work?

As mentioned, Live Events are an extension of meetings. However, as the organizer of a Live Event, you can reach a wider audience than a meeting. The organizer has better control over who can be a member of the event group and when setting attendee permissions.
A host (also referred to as a “Host”) can use the Teams app or an external app or device to create a live event. For the latter option, the user will need to use other software such as Microsoft Stream to present the event. This setting is typically used when the host has a production installation such as media mixers that support streaming to an RTMP service. This type of installation is usually used for events held in an auditorium, such as a town hall.
The organizer can create a public or private event. When an event is public, attendees only need a link to attend the event by logging in.
If the event is private, such as within an organization or for specific people or groups, attendees must sign in to their accounts to attend.
Depending on the Organizer’s choice, participants may participate in Q&A sessions. Attendees can watch the event live or on demand using the DVR controls, either anonymously or by authenticating.
Here’s what live events and meetings look like.
Microsoft Teams Live Event Schedule

Who can schedule a Microsoft Teams Live Event

Although you have Microsoft Teams installed on your computer, this does not mean that you can create a Live Event. To be able to create and schedule a Microsoft Teams Live Event, you need to have the following things in place.

  • Office 365 Enterprise E1, E3, or E5 license or Office 365 A3 or A5 license.
  • Permission to create live streams in the Microsoft Teams admin center.
  • Permission to create live broadcasts in Microsoft Stream (for events created using an external application or streaming device).
  • Full team membership in the organization (cannot be a guest or a member of another organization).
  • Scheduling private meetings, screen sharing, and IP video sharing are enabled in the group meeting policy.

If you need more information, please contact your IT administrator.

Roles in Microsoft Teams Live Event

With the Live Event feature in Microsoft Teams, you can play different roles. Depending on the role, you get different access rights and functions. A user can play more than one role, depending on the right.

  • Organizer
  • Director
  • Leading

Let’s take a closer look at these types of roles.


As the name suggests, Organizers these are users who can organize and schedule live broadcasts. The organizer ensures that the event is set up with the correct permissions for the attendees and the event group who will manage the event. The organizer performs the following functions:

  • Create a live event.
  • Set visitor permissions.
  • Choose a production method.
  • Customize event settings (such as moderated Q&A)
  • Invite participants.
  • Select the members of the event group.
  • Managing reports generated after an event has ended

If you are an Organizer, be sure to follow checklist when scheduling a live broadcast.


A producer is a type of organizer who makes sure attendees enjoy their viewing experience by controlling the live broadcast of an event. The manufacturer performs the following functions.

  • Starts and stops broadcasting.
  • Share your own video.
  • Share a member’s video.
  • Shares the active desktop or window.
  • Selects layouts.


The host is the person who introduces the live event to the audience. This user submits audio, video, or screen for live broadcast or moderates Q&A.
It’s important to note that Presenter can only share audio, video, or screen (desktop or window) in live events created in Teams. On iPad, presenters cannot currently moderate Q&A or share their system audio.

What are the system requirements for Live Events in Microsoft Teams?

Live Events in Microsoft Teams requires the following specifications:

  • Supported operating systems include Windows 7 and later (32-bit and 64-bit), macOS X 10.10 and later.
  • Supported mobile operating systems include Android 4.4 and later, iOS 10 and later.
  • Web browsers include Chrome (latest 3 versions), Edge RS2 and later, Firefox (latest 3 versions), Internet Explorer 11, Safari.

How do I schedule a Microsoft Teams Live Event?

Now comes the important part: scheduling a live broadcast in Microsoft Teams. Once your IT administrator has enabled the Microsoft Teams live streaming feature for your organization, you can start using it.
Follow the steps below to broadcast live.

  • Schedule a live event
  • Invite members
  • Create your live event
  • Be present live
  • Recording and reporting management

Let’s look at these steps in more detail.

1]Schedule a live event

If you’re a Host, you can schedule a broadcast in Teams the same way you schedule a regular Teams meeting. On schedule, it will create a live event in your calendar and your event group’s calendar. After that, the Organizer must invite the participants.

  • In commands press Calendar from the panel on the left.
  • In the upper right corner of the next screen, select New meeting followed by a live event.

Microsoft Teams Live Event Schedule
(Note that you can only see this option if you have Live Meeting enabled in Microsoft Teams. If not, you’ll only see the new meeting.)
Microsoft Teams Live Event Schedule

  • Now add the meeting name, date and time information, and other details, just like you would for a regular Teams meeting.

Microsoft Teams Live Event Schedule

  • Now select the members of the event group by clicking inside the box under Invite people to your event group These are the people who will present and produce the event. An event group can be made up of anyone inside or outside your organization.
  • Click Next.
  • Now, under Live event permissionschoose who can attend your live broadcast.

Microsoft Teams Live Event Schedule
The following are the types of permissions:

  • People and groups: Only the people or Microsoft 365 groups you name can view the event (maximum 150 email addresses).
  • Whole organization: Everyone in your organization can watch the live stream, including guests.
  • Public: Anyone can join, both inside and outside your organization.
  • Now make a selection under How will you host a live event?

Microsoft Teams Live Event Schedule
The description of these options is as follows:

  • Recording Available to Producers and Hosts: Recordings are available for producers to download for up to 180 days after the end of the event.
  • The recording is available to attendees: attendees can watch the event on demand using the DVR options for 180 days.
  • Visitor Participation Report: Download a report that tracks visitor participation.
  • Q&A: Participants can interact with producers and presenters in moderated Q&A.
  • Now click on Schedule to add the event to your calendar and the event group calendar.

2]Invite members

Another important task of the Organizer is to invite participants. When an event is scheduled, it creates an event in the Teams calendar of the event’s team members.
One of your responsibilities as the organizer of a live event is to invite attendees. When you schedule a live event in Teams, it only sends a calendar invitation to members of the event’s team.
To invite participants, follow these steps:

  • In commands select Calendar “Meetings” button on the left side of the app.
  • Now select a live event.
  • For events to be generated in Teams, select Get To copy the broadcast link so you can share it with attendees however you want – send it to a Teams channel, email it, a website like SharePoint, or add it to a collaboration group. You can even send it in a calendar invitation from Outlook or another email program.

Microsoft Teams Live Event Schedule

3]Create your live event

If you want to broadcast a Teams meeting with remote presenters and screen sharing, you can create your own live event in Teams.
If you are hosting an event with a production team, you can use an external app or device to create your event. This method is based on Microsoft Stream.

4]Attend your live event

The host introduces the sound, video or live screen or moderates the Q&A.

5]Recording and reporting management

After the event, producers can take the following actions with the recording and related reports.
Microsoft Teams Live Event Schedule
So you can schedule a live event and present it.

How to schedule a broadcast in MS Teams?

Just like you schedule a meeting in MS Teams, you can schedule a Live Event. However, you need to have access to this feature. Live Event ality must be enabled for your Teams sign-in, which you can get through your IT admin. The process of scheduling a live broadcast in MS Teams is explained in the article above. Please contact him.

How do I send a team invite to a live event?

go to Calendar. Select broadcast. For events that will be created in Teams, select Get Link to copy the live stream link so you can share it with your attendees however you want – send it to a Teams channel, via email, to a website like SharePoint, or add it to the collaboration group.

Can members speak live in Teams?

As a live event participant in Teams, you can watch live events and participate in moderated Q&A. You cannot share audio or video.
How to schedule a Microsoft Teams Live Event

In this article, we looked at how to schedule a Microsoft Teams Live Event. If you have any questions please don’t hesitate to ask useguide.net in the comments section below.


Source link



Please enter your comment!
Please enter your name here